Case Study On Coca-Cola In Unit II Of The Text (Pages 98 – 105) By The End Of The Day On Sunday. Remember That All Assignments Require Thorough Analysis Along With Proper APA Format.

Please remember to  Include the title of each question and provide your answers directly below each question.

Requirements:

  1. Use APA format for Title page, in-text citations and reference page. Abstract not necessary.
  2. Use 12pt. font in Times New Roman and double-space
  3. Minimally, provide 2-3 paragraphs, 5-6 lines per paragraph, for each answer.

 

1. The traditional change model consists of three steps: unfreezing, that is, recognizing the need for change because of some event or threat, the actual change actions and refreezing, that is, incorporat- ing new ways of operating, and thinking into the everyday operations of the organization. Apply this model to the situation at the Coca-Cola Company at the point when the lawsuit was served in 1999.

2.How would you describe the leadership styles of four of the CEOs mentioned in this case (Investor, Daft, Isdell, and Kent) in terms of their abilities both to accomplish strategic goals and to manage the people?

3.How does Parker’s triangle, “The Emotional Connection of Distinguishing Differences and Conflict,” help to explain (a) why so many minority employees joined the class-action lawsuit and (b) how Coca-Cola failed to “manage diversity”?

4.Specifically, how does the Coca-Cola Company today exemplify the business case for diversity? Going forward, what threats could there be to the continuation of Coca-Cola’s progress in terms of diversity management?

 
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A PLUS WORK

Assignment 1

 

You have been recently promoted to lead a new division of Company XYZ. This company is known for its team-oriented atmosphere, and your boss has raved about some of your natural leadership qualities. Your first task is to assemble the best team possible from the potential candidates found below. An explanation of the skills-motivation matrix can be found on p. 39 in your textbook (attached). Read each description and provide the following information in a two- to three-page, double-spaced document:

 

1. Classify each team member into one of the four matrix areas.

 

2. Discuss the recommended action for each employee depending on his/her classification.

 

3. Distinguish if your role as the leader will be a facilitator, coach, or a combination of the two.

 

4. Examine which team competencies would benefit from shared leadership.

 

Assignment 2 PowerPoint Presentation

 

Ultimately, a manager or supervisor within an organization should be responsible for team development. Inevitably, however, differences among team members will arise. Based on the team-building checklist found on page 89 of the textbook (ATTACHED), design a PowerPoint presentation that illustrates your understanding of how team-building activities can be utilized to diagnose and solve problems within a team. In addition, provide examples of how these problems can serve as detriments to team success. Also, outline the phases of the team-building cycle and how it can be used to develop activities to improve team performance.

 

At least two additional resources should be used in addition to your textbook, and each should be cited and referenced properly using APA formatting. The presentation should consist of a title slide, a minimum of eight slides of content, and a reference slide.

 

Reference:

 

Dyer, W. G., Jr., Dyer, J. H., & Dyer, W. G. (2013). Team building: Proven strategies for improving team performance (5th ed.). San Francisco, CA: Jossey-Bass.

 
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Eassy

1. The lecture for this unit discussed naturalistic, participant, and laboratory observation research. Think about a situation where you may have been involved with one of these observational methods. Explain the situation and your perception of the effectiveness of this method with respect to obtaining credible information.

2. Assume that labor and management are negotiating a labor agreement. The wage spread becomes an issue of disagreement: Management wants a wider wage spread, and the union wants a smaller wage spread. Why should management be cautious about the union’s proposal (even though the total costs may be the same)?

 
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HRM / 531 Labor Relations Presentation (THIS IS A PPT) Needs Done In 12 Hours

HRM / 531 Labor Relations Presentation (THIS IS A PPT) Needs Done In 12 Hours

Research a non-union company on the “Fortune 100 Best Companies to Work For” list.

Describe at least three of the following items in a 15- to 20-slide presentation that includes speaker notes:

  • Hiring and selection practices
  • Training and Development
  • Compensation and Benefits
  • Performance Feedback
  • Employee engagement

Analyze these practices to determine if they help to create an environment that does not need a union.

Present your assignment to the class.

Cite any outside sources according to APA formatting guidelines.

Click on the Assignment Files tab to submit your presentation.

 
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Human Resources

1. The differences between the past and current roles in this profession,

2. How and why the roles have changed,

3. What might the future hold for the field of HRM, and

4.How might you envision and prepare for a future career in the HRM field?

Resources to use

 

Ulrich, D. (1997).  Judge me more by my future than by my past.  Human Resource    Management, 36(1), 5-8.

Rubis, L., Mirza, P., Fox, A., Shea, T., & Moss, D. (2005).  10 changes that rocked HR.  HR Magazine, 23, 36-42.

Grossman, R. J. (2007).  New competencies for HR. HRMagazine, 52(6), 1-5.

Dutch, M. (2013).  A symbiotic framework of human resources, organizational strategy and culture. Amity Global Business Review8, 9-14.

Fratricova, J., & Rudy, J (2013). Get strategic human resource management really strategic:  Strategic HRM in practice.  Human Resource Management, 52(6), 899-9

Rotich, K. J. (2015).  History, evolution, and development of human resource management:  A contemporary perspective.  Global Journal of Human Resource Management, 3(3), 58-73.

 
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HRM 533 Assign 2

Assignment 2: Sales Force Compensation

For companies that have a mission of selling, a major objective is to motivate the salespeople.  While there are many factors that go into motivating these people, one of the primary factors is the compensation plan that describes how they will be rewarded. Research a large organization’s sales force and its compensation plan, or…use a fictitious company and make necessary assumptions.

Write a five to seven (5-7) page paper in which you:

  1. In order to motivate the sales force to produce the highest number of clients, describe six (6) features (not to be confused with the total rewards components) of an effective total rewards program. Hint: See eligibility for sales compensation in the textbook.
  2. Describe the behaviors of the sales force that are targeted with the compensation plan. See page 278 in the textbook.
  3. Assess how a value proposition is achieved for current and future employees in the plan you have outlined. *In responding, consider this site, https://workology.com/employee-value-propositions-evp/
  4. Based upon the type of plan you have created, indicate how attracted you think future salespeople may be to this plan. In other words, what specifically about your plan will attract the sales people?
  5. Use at least five (5) quality academic resources in this assignment. Note: Wikipedia and other Websites do not quality as academic resources. Consider https://research.strayer.edu

Your assignment must follow these formatting requirements:

  • Be typed, double spaced, using Times New Roman font (size 12), with one-inch margins on all sides; references must follow APA or school-specific format. Check with your professor for any additional instructions.
  • Include a cover page containing the title of the assignment, the student’s name, the professor’s name, the course title, and the date. The cover page and the reference page are not included in the required page length. 

The specific course learning outcomes associated with this assignment are:

  • Define total rewards and describe the advantages of a total rewards approach.
  • Analyze an organization’s strategy, workforce, operating environment, and key stakeholders to identify critical factors in designing a total rewards strategy.
  • Use technology and information resources to research issues in total rewards.
  • Write clearly and concisely about total rewards using proper writing mechanics.

 

Here are the things to notice in the paper:

  1. The running heads are set up properly on cover page and information is centered on the page (not too far up or too far down).
  2. Every page has a page number.
  3. Introduction section has the title as its heading (should not be Introduction).
  4. All headings are restructured versions of the paper’s requirements statements and not copied and pasted versions.
  5. Reference and introduction headings are not to be bold text; all others are bold text
  6. All citations (with the exception of a couple) have 3 parts: author, year, and page or paragraph numbers.
  7. Paper has good mixture of research and student’s own thoughts and the information is relevant.
  8. All paragraphs are properly indented throughout the paper.
  9. Conclusion section is effective and does not repeat what the introduction says or begins with “In this paper we talked about…”
  10. It goes without saying that all information in any paper must be specific to the paper’s topics with good grammar and meaning.
 
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HRM 599 DISC 10

Case 16-1 Sand by Saya: The Challenges of a Small Business Going Global

 

Sand by Saya is a New York–based women’s luxury sandal brand that sells flip-flops with glamorous embellishment sewn on the top and receives rave reviews.(1) It maintains two full-time and two part-time employees in a location of approximately 2,200 square feet.(2) Sand by Saya is sold in nine countries as well as online. The main market of Sand by Saya is the Asia region, especially Japan and China, where Sand by Saya has contracts with major wholesalers and department stores. In the United States, the market channels are mainly their online website and consignment retailers such as Bluefly, Shoptique, and Farfetch.(3)

 

The CEO of Sand by Saya is a native Japanese entrepreneur named Ms. Sayaka Fukuda. She directs every part of business from product design to sales. Her main employees (both Japanese citizens) are Tsugumi, the office manager and accountant, and Asuka, who is in charge of design and production. Eugene, a college intern from Canada, was the assistant to Asuka dealing with design and production, while Karolina, a French intern, was the assistant to Ms. Fukuda working on marketing and sales part-time. Sand by Saya used to import sandals and embellishments from factories in China and assembled them in its New York office. As Sand by Saya grew, manufacturing was offshored to a Chinese factory owned by a Japanese importer, Mr. Nozawa.

 

The designs for the 2016 Charm Collection had been finalized in October when in early November, Sayaka told Asuka and Eugene that Mr. Nozawa thought having a cheaper line/collection with a more simple design, possibly using a metal stud technique, would increase sandal sales and the brand’s visibility. Sayaka agreed that she needed to boost sales, and if Mr. Nozawa thought lower-priced sandals would increase business, it was good enough for her. Sayaka asked her staff to develop a new inexpensive product line using modified images from the internet to create a virtual line of sandals that would be marketed to potential buyers. Eugene took issue with this approach, saying you should not try to sell what you do not have. Regardless, Sayaka was the boss, and Asuka insisted that she and Eugene create a new, less expensive sandal line. Asuka and Eugene did remind Sayaka that all production needed to be finished by February. They already had a tight schedule with Mr. Nozawa given the logistics of sending packages back and forth with his Chinese factory, and therefore an additional product line seemed nearly impossible to get out in time.

 

Mr. Nozawa was right! Orders were now pouring in for the new lines of sandals, including a huge order from Mr. Saito. This was Sayaka’s main buyer, her “Walmart,” and she had to keep him happy. He thought a lower-priced line with similar quality standards would be a huge hit with his retail buyers, and he had received several pre-orders for the sandals just based upon the product descriptions he forwarded from Sayaka to his clients. She did not want to disappoint Mr. Saito and thought Mr. Nozawa could figure out a way to get her order in and make her deadlines.

 

Mr. Nozawa was very apologetic but also very clear—there was no way that he could, without having already run preproduction and testing, meet her deadlines, especially for the sandals that required studs. He did not carry this type of equipment in his factory, and he would have to order it and then train his employees on its usage. This would also negatively affect his manufacturing costs and therefore his price for making these sandals. Even without his factory being closed for 3 weeks for the New Year, he could not fulfill her needs. Mr. Nowaza did have an idea, though. He had several contacts in Bangladesh, and perhaps they could produce these sandals for her. He provided her with several e-mail addresses, names, and phone numbers and wished her the best.

 

Several days later, after numerous e-mails and phone calls by Karolina to manufacturers of sandals in Bangladesh both on Mr. Nowaza’s list as well as through her own research, a manufacturer was located. This firm already had stud technology on the premises, had access capacity to meet Sayaka’s production needs, and seem priced well within Sayaka’s per-unit cost. Eugene sent, after a nondisclosure and noncompete agreement were signed by the manufacturer, samples of their current sandal line so they would get an idea as to the quality of the sandal as well as the unique embellishments. Preproduction samples arrived back in New York at Sayaka’s a week later (early February) with a deadline for producing the units requested—Sayaka could meet Mr. Saito’s needs if she signed now!

 

Everyone in the shop examined the preproduction sandals, and they seemed fine. The workmanship was not as good as Mr. Nowaza’s, but the sandals seemed good enough given the lower price point for this product line. Sayaka quickly signed the papers and e-mailed them back to their new manufacturer and everyone breathed a major sigh of relief—but not for long.

 

It was early May, and Sayaka was on the phone with Mr. Saito and her voice was serious, and so was the speech coming out of the receiver. Even though Sayaka was speaking softly and deferentially in Japanese, everyone in the room noticed that something was wrong regardless of seeming pleasantries. Their discourse continued for almost an hour. Sayaka finally hung up the phone with a polite voice yet with trembling hands. With a very calm demeanor, Sayaka talked with her two full-time employees, Tsugumi and Asuka, very fast in Japanese. Then she turned to Karolina and Eugene, her part-time employees, and broke the news in English. “Saito will not order with us this year. He is very disappointed in the quality of our new product line. He has decided to discontinue our contract and seek other more quality-conscious suppliers.”

 

How did this happen? Sayaka and her staff were caught completely off guard, because all of the sandals were drop shipped to the buyers. She and her staff never saw what the sandals actually looked like as they arrived at the buyers, and therefore they had no idea what their buyers and the buyers’ customers were receiving. Saito’s returned sandals arrived a few days later, and Sayaka’s worst fears came to fruition. The sandals were very different from the preproduction sandals they had received from their new manufacturer in Bangladesh. The returned sandals were in very poor shape, used very cheap materials, and just did not fit the Sandals by Saya quality brand image. They certainly could not be sold (and now resold) under her company’s name, and she immediately called her Bangladesh manufacturer to find out why these sandals were substandard.

 

Speaking in very slow English, Sayaka explained the situation to the head of manufacturing at the Bangladesh plant. His response was curt and to the point. This was the level of quality that every sandal designer firm received from him given the price she had bargained for. His plant had met the prescribed specifications in the contract, and that was that. When Sayaka brought up the issue of the preproduction samples, the head of manufacturing reminded her that these samples had been developed before a price was agreed upon. If she had wanted that quality of sandal, then she should have agreed to the quoted price rather than bargain for a much lower price. From the manufacturer’s perspective, the quality of product fit that price point.

 

Sayaka then called her lawyer, who talked about such issues as misrepresentation and breach of contract. The bottom line was that Sayaka probably had a winning case, yet Sayaka was not hopeful, given her upfront out-of-pocket legal fees, that she would have to sue in a Bangladesh court, and that it might take anywhere from 6 months to a year to settle the case. More important, even winning a court settlement would not get her reputation back. She sat in her office wondering what she had done to get herself into this mess and how she was now going to get out of it.

 

Questions

 

Sand by Saya is a small five-person New York–based business, yet it has gone global. Describe its global operation and the underlying reasoning behind going global.

What is the current stage of corporate globalization of Sand by Saya?

How might international ethics apply in this case between Sayaka and her employees? Between Sayaka and her Bangladesh supplier?

How might cultural differences apply in this case between the Sayaka and her employees? Between Sayaka and her Bangladesh supplier?

Explain Sayaka’s choice of staff using home-, host-, or third-country employees. Does her choice seem to be polycentric, geocentric, or ethnocentric?

Sand by Saya used to import sandals and embellishments from factories in China and assembled them in its New York office, yet it later offshored manufacturing first to China and later to Bangladesh. What are the pros and cons of offshoring this type of work?

What type of training might you recommend for Sayaka and her staff and why?

What are some global trends that may impact Sand by Saya’s human resources policies and operations?

 

References

 

(1) Anonymous. (2017, June 7). Sand by Saya. Yelp. Retrieved from https://www.yelp.com/biz/sand-by-saya-manhattan

 

(2) Anonymous. (n.d.). Sand by Saya. Hoovers. Retrieved June 7, 2017, from http://0-subscriber.hoovers.com.liucat.lib.liu.edu/H/company360/overview.html?companyId=6062371

 

(3) https://www.sandbysaya.com/pages/where-to-buy, June 7, 2017.

 

Case created by Herbert Sherman and Theodore Vallas, Department of Management Sciences, School of Business Brooklyn Campus, Long Island University

 

 

 

Case 16-2 The Great Singapore Sale at Jurong Point: Finding and Retaining Bargain Employees

 

Singapore is an island of 646 square kilometers, about the size of Chicago. It is located at one of the crossroads of the world. Singapore’s strategic position has helped it grow into a major center for trade, communications, and tourism. In just 150 years, Singapore has grown into a thriving center of commerce and industry.(1) Shopping is second to eating as a national pastime in Singapore. The island has an outstanding range of products that are available in shopping malls, department stores, boutiques, and bargain stores. Avid shoppers love the annual Great Singapore Sale, which usually falls in June to July. It has become a legendary annual event for both Singaporeans and visitors alike. Wide ranges of goods, including designer products, are marked down to present a mighty shopping extravaganza. The bargains are genuine and definitely give value for money. Shoppers can also expect private events that are hosted by the distinguished Sotheby’s, Christie’s, Tresors, and Glerums & Bonhams and feature exclusive items, such as works of art and jewelry. Antique rugs and carpets can also be bought at a cheaper price during the Great Singapore Sale.(2)

 

Jurong Point Shopping Centre (“Jurong Point”) is a leading suburban retail mall situated in the western part of Singapore. Strategically located next to Boon Lay MRT Station and Bus Interchange, Jurong Point serves as the gateway to the Jurong West industrial estate, Singapore’s key educational institutions, and the residential population in the west. Jurong Point in 2014 was the largest suburban mall in Singapore, housing about 450 retailers and showcasing their products and services to 6 million visitors a month. The revamped Jurong Point houses a range of retail zones—expanded and revamped Ginza Delights, Mongkok, Rackets & Track, Korean Street, Malaysia Boleh, Takeaway Alley, Gourmet Garden, and many more. In addition, there are also a 67-bay air-conditioned bus interchange, 11 civic community tenants, and to top it all off, a 610-unit condominium nestled above the retail podium.

 

Jointly owned by Guthrie GTS Limited and Lee Kim Tah Limited, Jurong Point is poised to take a leap forward to be the “heart of a vibrant community, abuzz with activity and a passion for life, offering WOW experiences for one and all.”(3) Jurong Point Shopping Centre has an HR staff of 3 employees who oversee 160 in-house staff, with an additional 2,500 employees working for the mall’s tenants. Singapore is seeing a growing number of mall projects as more foreign retailers enter the local market, with 13 new malls in the works and scheduled to open between 2014 and 2017. As competition heats up, existing retailers are seeking new and innovative ways to engage and retain their employees.(4)

 

HR at Jurong Point has launched a number of initiatives to attract the right talent into its fold. One of the most effective means has been the organization’s in-house staff referral program, shares Sally Yap, senior HR and administration manager at Jurong Point Shopping Centre. “They receive cash incentives if the employee is confirmed after three months.” Recruitment efforts do not stop at in-house and operational roles but extend to the tenants. The mall launched its own job portal in 2012 to help its tenants look for staff. It also runs regular recruitment fairs to attract suitable candidates. This additional help is especially valued by the mall’s smaller shops that have resource constraints, shares Yap.(5)

 

Jurong Point has also beefed up its service levels to keep its customers coming back for more. One of the ways it achieves this is by conducting training programs for its tenants. Employees from the mall’s various outlets are taken through bite-sized modules that focus on areas such as how to serve people better, personal grooming, and basic conversational English. The latter can be a barrier for some staff, so courses like these help them perform their daily tasks better, says Yap. “We treat our tenants like family. We won’t be strong if they are not strong.” The mall is also partnering with Singapore Polytechnic (SP) to offer a service training program for its retail and food-and-beverage staff. In this program, employees undergo 30 hours of training focusing on areas such as retail strategies and operations, visual merchandising, restaurant management and challenges, and menu design and pricing. Upon completion, course participants receive a joint certificate from SP and Jurong Point. “It’s a sweetener that will encourage them to stay at Jurong Point,” Yap says. “It adds value and enhances their employability.”(6)

 

Jurong Point is fully absorbing the cost of training and hopes to put 500 to 700 service staff through the program’s 2-year pilot phase. It plans to extend it to the mall’s full staff within the next 5 years. According to Yap, the customized training will focus on improving the productivity, emotional intelligence, and entrepreneurial mind-set of in-house and tenant staff.

 

Once employees are recruited and trained, an employee empowerment program sets the culture for the firm. A bottom-up team approach gives employees the freedom to work out the operational details with their teams. This makes decisions less hierarchical, and employees are also happier, as they are not micromanaged, says Yap. Employees are not limited to the roles that they initially signed up for. If an employee in the operations department is interested in a marketing role, they can get a transfer when the right opportunity arises. This flexibility is appreciated by the organization’s younger employees in particular. “They are more restless and don’t want to be stuck at the computer doing mundane things. We are very open to doing things differently,” says Yap.(7)

 

The HR team at Jurong Point follows this ethos and takes a nontraditional approach to its role. It works very closely with other departments to push out new ideas and programs. It also serves as the umbrella HR organization for the mall’s tenants and is actively involved in ensuring a consistent culture across the property. Interaction between departments is also encouraged through activities such as overseas trips. “Every department is represented by a team member, and it allows employees to bond outside of work,” says Yap. Quarterly buffet lunches are organized to encourage employees to eat and mingle together while exchanging updates on the latest happenings. “We don’t work in silos and like to come together to support each other,” says Yap.(8)

 

Questions

 

Taubman Centers Inc. (TCO) is the owner, manager, and/or lessor of regional, super-regional, and outlet shopping centers in the United States and Asia. They are looking to extend their expertise to booming markets in China and South Korea. Assuming they wanted to break into the Singapore market, what international expansion strategies might they have relative to Jurong Point?

Assuming Taubman was to purchase Jurong Point, what legal and cultural issues must they address in order to facilitate a smooth ownership transition?

Given your answer to question 2, what global staffing issues would Taubman have to immediately address? Longer-term issues?

Human resources play a critical role in Jurong Point’s competitive strategy. What HR functions does the small HR staff focus on? Why?

Jurong Point’s HR staff outsources some of its functions to its tenants. What are those functions, and how does this HR strategy fit Jurong Point’s generic strategy?

Organizational culture seems to be a distinctive competency for Jurong Point. What is their culture, and what HR policies nurture that culture? How might this culture change if Jurong Point were acquired by Taubman?

 

References

 

(1) Marimari.com. (2014, August 4). Singapore: General information. Retrieved from http://www.marimari.com/content/singapore/general_info/main.html

 

(2) Marimari.com. (2014, August 4). Singapore: Shopping. Retrieved from http://www.marimari.com/content/singapore/shopping/main.html

 

(3) Jurong Point. (2014, August 4). Jurong Point Shopping Centre: Singapore’s largest suburban life style paradise! Retrieved from http://www.jurongpoint.com.sg/corporate/

 

(4) Ibid.

 

(5) Selvaretnam, S. V. (2014). At your service. HRM, 14(2), 17.

 

(6) Ibid, 18.

 

(7) Ibid, 19.

 

(8) Ibid.

 

Case created by Herbert Sherman and Theodore Vallas, Department of Management Sciences, School of Business Brooklyn Campus, Long Island University

 

 
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Recruitment And Selection

Overview

Write a 5–7-page recruitment and selection plan based on best practices and approaches for either Java Corp. or an organization of your choice.

Attracting top talent that fits the organization is of considerable importance. The ability to recruit and select talented people is one of the foundational skills for any human resource (HR) professional and one that will be utilized throughout your career.

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:

· Competency 1: Apply human resource strategies to business needs.

. Outline a recruitment process to meet organizational objectives for the selected company.

· Competency 2: Analyze core functions of human resource management.

. Analyze the role of the recruiter.

. Explain an organization’s legal considerations for recruitment and selection functions.

· Competency 3: Analyze the strategic value of human resource management within a competitive global business environment.

. Analyze how to measure success of the chosen selection method for the selected company.

· Competency 4: Communicate effectively in a scholarly and professional manner.

. Write in a professional style using APA citations and format with correct grammar, usage, and mechanics.

 

Recruitment and Selection

· Headworth, A. (2015).  Social media recruitment: How to successfully integrate social media into recruitment strategy . London, UK: Kogan Page.

. Chapter 2, “Recruitment Using Social Media.”

· Lundqvist, S. (2018, May–August). Focus on the most critical demands in IT project manager recruitmentJournal of Modern Project Management, 70–77.

· Miller, T. (2017).  Successful interviewing: A talent-focused approach to successful recruitment and selection . New York, NY: Business Expert Press.

. This e-book features interviewing techniques to select the best talented people.

· Noe, R. A., Hollenbeck, J. R., Gerhart, B., & Wright, P. M. (2020). Fundamentals of human resource management (8th ed.). New York, NY: McGraw-Hill. Available in the courseroom via the VitalSource Bookshelf link.

. Chapter 5, “Planning for and Recruiting Human Resources.”

. Chapter 6, “Selecting Employees and Placing Them in Jobs.”

· Nursing – advanced nursing; studies in the area of advanced nursing reported from Ghent University (Recruiting nurses through social media: Effects on employer brand and attractiveness). (2017, June 30). Health & Medicine Week.

· Sackett, T. (2018). The nuts and bolts of a great recruiterHR Magazine, 63(5), 83–85, 87, 89.

Instructions

Preparation

For this assessment, research the topics of recruitment and selection. Using one of the scenarios below, analyze best practices and approaches for these key HR functions. A minimum of three resources are required to support your work.

Scenario

For this assessment, choose either option 1 or 2. You do not need to do both. You will apply one of these scenarios in the Instructions below. Both options will be graded using the same scoring guide.

Option 1

You are the new HR manager for Java Corp, which specializes in cold coffee and iced tea. Java Corp. is small but quickly growing. There are 300 employees in the company and the organization has a history of a stable workforce with very limited turnover. Recently, the company gained over 200 employees and there are a number of supervisory and managerial positions that need to be filled. The CEO has asked you to work with her to fill positions based on an organizational structure she has just created.

New supervisors and managers are needed in IT (one), marketing (one), operations (two), and security (one). Each of these areas has seasoned internal employees eager to compete for jobs, though some may not be as qualified as external candidates. Develop a recruitment and selection plan that is best suited for this situation and make appropriate recommendations to the CEO.

Option 2

Choose an organization to use for this assessment. It can be where you are currently employed or a company with which you are familiar. It must be an organization that is researchable, as you will need to gather and analyze information to complete the assessment. You may use the same organization for the other assessments.

If you choose the organization where you are currently employed, please keep in mind that the analyses you make must be based on facts that can be documented rather than your personal opinion as an employee.

Research the recruitment and selection functions of the chosen organization.

Contact your faculty if you have questions.

Instructions

For this assessment, develop a recruitment and selection plan for the chosen organization. In your plan:

· Analyze the role of the recruiter.

. What unique opportunities and challenges are present for the selected company?

· Outline a recruitment process to meet organizational objectives for the selected company.

. Include a step-by-step process for the selection of supervisors and managers.

. Include the best practices that support your recommended best recruitment plan. Consider the use of social media, types of employment tests, and how to conduct effective interviews, for example.

. Include policies that make the positions more attractive.

· Explain an organization’s legal considerations for recruitment and selection functions.

· Analyze how to measure success of the chosen selection method for the selected company

. What metrics would you use for your selected company?

Additional Requirements

Your assessment should also meet the following requirements:

· Length: 5–7 typed, double-spaced pages, in addition to a title page and reference page.

· Written communication: Communicate in a manner that is scholarly and professional. Your writing should be:

. Concise and logically organized.

. Free of errors in grammar and mechanics.

· Validation and support: Use a minimum of three relevant and credible scholarly or professional resources such as the Wall Street Journal to support your work. These resources should not include the resources found in the course.

· APA format: Format all citations and references in accordance with current APA guidelines.

 
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Harvard Case Study Project: Harvard Case Study Project

W14718

SHOULD THE GENERAL MANAGER BE FIRED? Fengli Mu, Tieying Huang and Jiao Li wrote this case solely to provide material for class discussion. The authors do not intend to illustrate either effective or ineffective handling of a managerial situation. The authors may have disguised certain names and other identifying information to protect confidentiality. This publication may not be transmitted, photocopied, digitized or otherwise reproduced in any form or by any means without the permission of the copyright holder. Reproduction of this material is not covered under authorization by any reproduction rights organization. To order copies or request permission to reproduce materials, contact Ivey Publishing, Ivey Business School, Western University, London, Ontario, Canada, N6G 0N1; (t) 519.661.3208; (e) cases@ivey.ca; www.iveycases.com. Copyright © 2015, Richard Ivey School of Business Foundation Version: 2015-03-26

On the night of September 14, 2008, Kaiyuan Cheng, CEO of Rainbow Group, was at his home in Beijing, China, with knitted brows, thinking about his experience that evening. A few hours ago, eight senior executives from Rainbow Group’s subsidiary in Hangzhou had come to Beijing requesting that he fire their general manager (GM), Jie Chu, who had been appointed by Cheng six months ago. Cheng was thinking hard: What was the problem? What should he do? RAINBOW GROUP AND HANGZHOU COMPANY Rainbow Group was a Chinese group company specializing in environmental protection services. Established in 1992, it had its head office in Beijing and nine subsidiaries nationwide (see Exhibit 1). Rainbow Group was mainly engaged in the treatment of household and industrial wastewater. It provided comprehensive environment-related services in this area, including engineering procedure design, investment management, consulting, operations management, R&D, manufacturing and equipment imports. Hangzhou Equipment Manufacturing Company (hereafter referred to as Hangzhou Company) was a subsidiary of Rainbow Group that manufactured water treatment equipment (see Exhibit 2). It had been established in 1997. There were 90 employees in 2008 and it had a turnover of RMB 20million (about US$3.3 million). CHU Chu had been the general manager of Rainbow Group’s Shanghai branch since 2002. During this period, the performance of the Shanghai branch had been the best among all Rainbow Group subsidiaries. In March 2008, Chu was assigned to Hangzhou Company as the general manager while retaining her position at the Shanghai branch. Early in the morning of September 15, 2008, Chu drove from her home in Shanghai to Hangzhou after the Mid-Autumn Festival holiday. During the two-hour drive, she thought about the big challenges she faced

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Page 2 9B14C054 in implementing lean management in Hangzhou Company. Chu thought to herself, “Now is the most difficult time and it will get better, so hold on!” Once she stepped into Hangzhou Company’s office building, Chu felt something was not right. It was unusually quiet. The few workers that were there ran back to their cubicles at the sight of Chu. She habitually tried to push open the door of the office that belonged to Liyun Liu, the finance manager, but it was locked. As the only other female senior executive in Hangzhou Company, Liu was the one Chu relied heavily upon and communicated with very frequently. Chu called Liu immediately, but could not get through. Could there be something wrong at Liu’s home? Chu then called other managers, but nobody answered. Chu immediately realized that something was wrong — none of the managers had come to work today! None of them answered her call! They must have done this intentionally. Taking a deep breath, Chu tried to calm herself down. A thought came into her mind: “Could they have gone to the head office in Beijing?” Chu called Xue Wei, the HR manager in Beijing, and she was right, all her managers were in Beijing making a “collective appeal” right now! They wanted the head office to transfer Chu away from Hangzhou. Wei asked Chu to come to Beijing as soon as possible. Shocked by this news, Chu took a flight to Beijing. A “COLLECTIVE APPEAL” TO THE HEAD OFFICE The organizer of the collective appeal was Minsheng Wang, the vice-GM in Hangzhou Company. Wang had been the GM in Hangzhou before Chu’s appointment. In August 2008, the HR Department from the head office had conducted a survey regarding Chu’s performance in Hangzhou Company. All the managers in Hangzhou had expressed their complaints and dissatisfaction, and they all expected a very negative evaluation of Chu. However, there had been no response from head office after two weeks. It was two days before the Mid-Autumn Festival holiday when Wang called a dinner gathering with the other seven managers who were his former subordinates. Emotions ran high during the dinner when they discussed the survey — would this survey result in no action from the head office again? These managers felt very disappointed and even drafted a “written complaint” about Chu that listed eight grievances, such as her overly strict management, lack of trust of employees and so on. They signed the document and were ready to send it to headquarters hoping it would receive serious attention from Beijing. However, at the end of the gathering, someone suggested that the jointly signed written complaint might be left aside by the head office, and that all the managers would keep suffering from Chu’s poor leadership. Wang, pounding on the table, said loudly, “Why don’t we all go to the head office in Beijing to make the complaint?” The room suddenly became quiet. But only after a few seconds, this idea gained more and more support from the group, with the exception of Liu. Liu was the only one of the eight managers who could get along with Chu. If she joined the group and went to Beijing it would make a big difference to the appeal to the head office. Liu had never suffered such pressure. When Liu recalled this night after this event, she said, “I never regretted going to Beijing with them. Though I admired Chu for her energy and strong will, and felt terrible about hurting her like that, I still chose to do it for the good of the company.” That night, the eight managers agreed to go to Beijing on the last day of the Mid-Autumn Festival holiday and keep this visit a secret among themselves. However, on the train to Beijing, Liu could not help sending a text message secretly to Cheng, the CEO of Rainbow Group, telling him that the group was coming to Beijing with a written complaint about Chu and that they were going to request that the head office replace Chu.

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Page 3 9B14C054 This collective appeal was both unexpected and expected for Cheng, since he had kept receiving complaints about Chu in the last six months, most of which were from Wang. He had also received the survey on Chu’s leadership style in August and the results were very negative. Even so, Cheng was still surprised that all of the eight executives would come to Beijing without any notice. It seemed to be much worse than he had thought. Before figuring out the real purpose of this visit, Cheng called Wei, the HR manager in the head office, and asked Wei to arrange a hotel for the group, and to stop them from coming to the head office building, as it would cause trouble for other employees and hurt the company image. The group coming to Beijing included all the executives in Hangzhou Company: vice-GM Wang, finance manager Liu, R&D manager Wenqiang Dai, the manufacturing manager, the managers of two sales departments, the purchasing manager and the GM’s assistant. A CAUTIOUS APPOINTMENT Before Chu’s appointment to Hangzhou Company, Wang had been the vice-GM and then GM for nearly 10 years. It had been a flourishing decade for the environmental protection industry, but the performance of Hangzhou Company was not good. The company had declined from a well-respected company in the industry to an ordinary company. Among the subsidiaries of Rainbow Group, Hangzhou Company had one of the poorest performances. The head office had planned to replace the GM of Hangzhou for quite a while but could not find a suitable candidate. In 2008, Cheng realized that Wang was going to retire within two years, so it was extremely urgent that they find a new GM. Rainbow Group was conservative in terms of its HR practices. It encouraged internal promotion and had an employee development program and talent pool. External appointments, especially for the executive level, were not common in Rainbow Group. However, since there appeared to be no qualified candidate within Hangzhou Company, a transfer from some other subsidiary seemed to be the only choice. Cheng had been thinking over the candidates for this position for at least two years. Chu was a strong candidate. She was very self-motivated and efficient in accomplishing tasks. She was the GM of Shanghai Engineering Company, which had been the top performer among all subsidiaries of Rainbow Group for some years. In addition, Shanghai and Hangzhou were geographically close, so Chu would be able to cover both subsidiaries at the same time. Another important factor was that Chu and Wang had known each other for years and had a good personal relationship. On the other hand, Chu had some shortcomings. She was not open to different opinions, and had not been a good team developer in the Shanghai subsidiary. In the past six years, she had elbowed out three vice- GMs who were highly evaluated by others in the Shanghai subsidiary. Cheng had once visited the subsidiary in Shanghai for a while to settle the personnel disputes, but he had failed. Chu had insisted on dismissing these vice-GMs, and Cheng had had to transfer them to other subsidiaries. All three vice-GMs had turned out to be good performers later. Therefore, Cheng’s biggest concern was Chu’s capability at team leadership — could she lead Hangzhou Company to a better future? Cheng had discussed his concerns with Chu and Wang. Chu was very positive about working in Hangzhou, and Wang was also very happy about Chu’s arrival. He indicated that he was willing to assist Chu in Hangzhou for the next two years. Before the official announcement of Chu’s appointment, Cheng provided Chu with opportunities to be involved in Hangzhou sales activities, and made use of all possible opportunities to observe Chu and Wang’s collaboration. Chu agreed with Cheng that Wang’s cooperation was the key to success and she

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Page 4 9B14C054 showed great confidence in Hangzhou Company’s future. Wang was also truly happy about Chu’s attitude. Cheng was confident that this appointment was the right one. In the last meeting before the appointment, several executives from the head office worried about Chu’s leadership and questioned the decision. Cheng spoke up after a long silence: “I agree with you all on those concerns. But Wang is going to retire within two years. Is there any better candidate?” No one answered — it was obvious that Hangzhou Company had been poorly operated. How could it be worse under Chu’s leadership? Chu’s outstanding performance in the Shanghai subsidiary was the best testimony! Soon, the announcement was released from the head office: Chu would be the GM of both the Hangzhou and Shanghai subsidiaries, and Wang would be the vice-GM in Hangzhou. However, problems had kept coming since the official appointment. SHE IS THE BOSS NOW Before the official takeover, Chu reviewed the financial records of Hangzhou Company and realized that the biggest problem facing the company was cost control. There was much room to improve procedures in the areas of purchasing, sales contract administration and travel expense management. She felt that though the Shanghai subsidiary was a service company, its cost control regulations could be transferred to Hangzhou. Therefore, Chu decided to start the change in Hangzhou related to cost control. In her first executive meeting in Hangzhou, Chu focused on lean management and announced that there would be new standards for purchasing, production, sales, travel budgets and so on. Everybody knew that Chu would take serious action. Chu was indeed taking action, and it started with Wang. Chu became furious when reviewing the financial records for purchasing, sales contracts and travel expense claims. Some sales contracts contained only a product name but no specific details; some purchasing contracts were only a note handwritten by Wang; and some travel expense claim forms were signed by Wang without the travel purpose indicated. Chu and Wang were good friends. Before Chu’s appointment, she had frequently assisted Hangzhou Company by lending cash from Shanghai when Hangzhou was short of cash. Chu had helped Wang identify problems and provide suggestions during head office meetings. At that time, Chu attributed Hangzhou’s problems to Wang’s lack of capability since he was getting old, but she felt sympathetic to him. But now, as she took the position of GM in Hangzhou, she was astonished at the chaos in Hangzhou’s daily management: there were lots of mistakes in sales contracts, and suppliers could collect bills merely with a note signed by Wang. Chu’s sympathy for Wang had changed to skepticism. Wang appeared to treat himself as the “king” of the company with no constraints. In Chu’s mind, the slack management style was the root cause of the poor performance of Hangzhou. Therefore, the key issue was to change Wang’s attitude, so that other managers could take the new management procedures seriously. WANG’S REGRET Wang noticed that Chu had begun to boss him around. During a weekly meeting in Hangzhou, Chu was leading the conversation while others, including Wang, who used to be an enthusiastic talker, were listening and speaking only when asked. Chu started the meeting by criticizing the current contract procedure, and she announced that no contract could be

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Page 5 9B14C054 processed without her approval. Furthermore, she requested that Wang hand over the company seal and contract seal to her. This clearly indicated that Chu did not trust Wang in his capacity and perhaps doubted his honesty. Wang’s face was frozen with frustration and anger, but he kept himself from arguing with Chu. Everybody in the meeting noticed this, except Chu. Wang began to regret inviting Chu to Hangzhou Company, while Chu found that the implementation of lean management was much more difficult than she had thought. For example, Mr. Lu, a supplier, had been working with Hangzhou Company for years. When Lu’s subordinate came to collect bills one afternoon, Chu got angry at the sight of the contract and receipts provided by Mr. Lu — the contract was only listed with the product number and total amount of the bill, but no quantity or unit price of the product. Chu did not pay the bill. That night, Chu called Liu for more history on the relationship with Mr. Lu’s company, and Liu explained that Lu had a fairly good personal relationship with Wang. When Hangzhou Company was short of cash, Lu would sell on credit but at a higher price; and the accounting office of Hangzhou would pay Lu’s bill as long as Wang approved it. This was not rare in Hangzhou Company. Chu could not accept Wang’s behaviour. “How could he be so casual in management? Is this a good example for the employees?” Chu felt that several employees that Wang trusted in the purchase and sales departments were not honest, and that this was why the operating cost was always high! She decided to take this opportunity to warn Wang and every employee in Hangzhou Company, and to completely change the casual management of purchases and sales. The next day, Chu asked her secretary to tell Mr. Lu that according to the new rules in Hangzhou Company, he could get the payment only after he included all requested information in the contract, including the unit price and quantity of all the products, and have it approved by Hangzhou Company. The unit price provided later by Mr. Lu was of course higher than the market price. Chu refused to pay the extra part because it was “unreasonable.” Mr. Lu was furious and called Wang immediately. To keep his word and his friendship with Lu, Wang forced himself into Chu’s office, and soon the explanation turned into an argument, and then fighting. Wang stormed off! LIU’S TROUBLE That night, after going back to her home in Shanghai, Chu called Liu and learned that there had been similar deals between Wang and other suppliers, and explained to Liu the damage of such deals to the company. Chu also made a point that no one would be allowed to take a penny from the company without her permission. The phone call lasted until midnight. The next morning, Wang came to Liu’s office with Lu, asking for a favour from Liu, who used to be his subordinate — to make the payment to Lu just like before. Liu, of course, dared not make the payment without Chu’s signature. But she was so sympathetic to Wang that she promised to talk with Chu about it at night. There was another long phone call until midnight. Liu’s efforts for Wang collapsed when faced with Chu’s insistence. Not only did she not convince Chu to approve the payment to Lu, she also agreed to play a part in the implementation of lean management. While Liu agreed with Chu’s suggestions on modern management, she was also very sympathetic to Wang. Liu soon realized that she was stuck between Chu and Wang. After the episode with Mr. Lu, Wang and Chu could not communicate with each other rationally. Liu tried to moderate the tension between the two, but only ended up feeling tortured by both of them. Chu talked with Liu every night on the phone, since she was too busy during the day, and the phone calls always lasted until midnight. Wang, on the other hand, always complained about Chu’s new management procedure in Liu’s office during the day. Moreover, a salesman threatened Liu over the phone because he could not get his travel expenses

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Page 6 9B14C054 reimbursed due to the new lean management. Liu felt exhausted under the pressure, and started to search for a new job. FROM FRIENDS TO ENEMIES Meanwhile in Beijing, Cheng received a stream of phone calls when Chu and Wang were having their dispute. Only one month after Chu’s assignment, Wang called Cheng to complain that Chu had asked all the salesmen to bypass the sales managers and report to her directly. Chu had also sent a proposal to the head office to transfer someone from Shanghai to be the vice sales manager in Hangzhou. Cheng realized that a new sales manager from Shanghai would only make the chaos in Hangzhou worse, so he rejected Chu’s proposal. He sensed there would be a replay of Chu’s disputes with her Shanghai team. Cheng reminded Chu repeatedly about the importance of getting along with the Hangzhou executive team. Unfortunately, instead of seeing an improvement in the relationship between Chu and Wang, Cheng learned that these two had been shouting at each other during a company meeting. The fight had arisen over fundraising in Hangzhou Company. Since Hangzhou Company often had cash issues, Wang and other employees had loaned funds to the company, and Chu had transferred cash from Shanghai as well. Chu had found out that the interest rate for the raised funds had the highest bank rate, while the loan from Shanghai was paid with the regular bank interest rate! Chu was furious — Wang was obviously profiting at the company’s expense! When she learned that Wang was urgently in need of cash for his down- payment on a new house, Chu had realized that it was a good opportunity to give all the employees in Hangzhou a lesson. So when limited funds were available, she had repaid the debt to the Shanghai subsidiary but had not repaid Wang. As a result, Wang had raged, shouting at Chu in her office. Although Cheng knew about the conflicts between Chu and the Hangzhou management, he was not located in Hangzhou, and all he could do was give suggestions to Chu after receiving complaints from Wang and others. The latest poll in Hangzhou Company showed that not only Wang but also others were feeling constrained by Chu. The sales managers had been suspended, the sales business had been frozen and production had halted. Finance manager Liu and R&D manager Dai, who were trusted by Chu, began to believe that Chu was destroying the company. Liu was the closest one to Chu. She said to Chu during their midnight telephone meetings: “What you have said and done are reasonable, but if you want to implement the new system, you need to be tactical about how you do it. Do not force people.” Chu, a strong-willed individual, knew change was not easy, and decided to stick to her convictions. She worked in Hangzhou three days in a row every week. After every busy day, she went through the current business procedures, and drafted new administrative regulations at night. She instructed every department to develop new work regulations. Standardized procedures had to be followed for all jobs. For example, a department was going to sell a used car, which used to be a casual and quick decision in Hangzhou Company. Now, it had to go through a standardized process, including receiving quotes from multiple potential buyers and filing a written report. Each step had to be approved by Chu to move forward. Chu’s intention was to train the employees on new standards and regulations. However, the employees felt that Chu had no trust in the employees of Hangzhou at all! SHOULD CHU STAY OR NOT? It was 8 p.m. on September 14, 2008, and Cheng went to the hotel to meet the eight executives from Hangzhou. Looking at the busy streets with people enjoying their holiday, Cheng made up his mind that

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Page 7 9B14C054 the assignment of Chu would depend on the opinion of Liu, the finance manager, and Dai, the R&D manager. They were the two who were most trusted by Chu. If they could still support Chu, it would mean that Chu would be able to continue her work in Hangzhou. Otherwise, Chu would have to go. Upon his arrival at the hotel, Cheng invited Liu and Dai to his room. They both looked upset, and were about to speak but said nothing. When Cheng asked about their opinion on Chu’s assignment in Hangzhou Company, Liu and Dai gave a consistent and absolute answer: “No. The company will stop running if Chu stays.” Cheng followed up: “You supported Chu and her new system at first, so why do you want her to leave so firmly only after six months? Is there any other concern besides the business?” After a long silence, Liu said, “I am afraid.” Looking at Cheng’s confused expression, she explained, “There are several times, I have made payment to suppliers according to Chu’s instructions over the phone, but she denied it when I asked for her signature afterwards. As Chu works in both Shanghai and Hangzhou, it is common to make instructions via phone calls, and it is possible to forget her words. But I don’t think it is common to ‘forget’ several times.” Liu had worked as Cheng’s subordinate in the Finance Department of Rainbow Group, and she had worked in this company for years. Cheng trusted Liu. Actually, among the eight executives involved in the collective appeal, everybody had experienced similar situations with Chu several times, and Liu might have been the last one to say so. Cheng realized that Chu’s “new management” had gone too far. Now, it was clear for Cheng that he could not keep Chu as the general manager in Hangzhou anymore, although Chu had been appointed by him and had been strongly supported by him during the last six months. Cheng was very frustrated. He asked Wei to meet with the other managers from Hangzhou, and left the hotel alone. On the way home, Cheng asked himself over and over, “What was wrong with Chu’s appointment?” He was also angry with Wang, who had thought highly of Chu’s competency and been very happy about Chu’s appointment. Wang had been willing to give his position as GM to Chu and had been happy to fully support Chu, but six months later, he had led a group of executives to Beijing to remove Chu! Cheng was even angrier with himself: the personnel decision that he had racked his brains to make had failed so quickly and intensely. More importantly, if such a collective appeal worked, the future GM, whoever it was, would face a very difficult situation in Hangzhou Company. On the other hand, Hangzhou Company would not survive without change. Should he reverse Chu’s appointment in Hangzhou? When Chu came to the head office in Beijing, she explained to Cheng that the lean management initiative had come across unexpected difficulties, but the company had made some achievements with her efforts. Employees, especially first-line employees, had realized the drawbacks of the traditional management style. Chu believed that Hangzhou Company would definitely get on the right track within three months. The eight executives who had made the collective appeal would be convinced by the facts. Chu was willing to discuss this with the group if the head office would give her another three months. She said, “It is the key moment for Hangzhou’s change. My stay is critical for the new management system. I only need three months to get Hangzhou Company on the right track!” Three months! Cheng hesitated. Should he give Chu another three months? Could he admit failure? He knew the saying that “success belongs to the persevering.” Moreover, there was no better candidate to replace Chu at the moment. “Maybe I should give Chu another three months?” he thought. “It will at least give me some time to search for another candidate.” (see Exhibit 3)

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Page 8 9B14C054

EXHIBIT 1: RAINBOW GROUP’S SUBSIDIARIES IN CHINA

 Subsidiaries in the engineering construction business are located in Shanghai, Hangzhou, Nanjing and Qingdao;

 Subsidiaries in the regional environmental business (wastewater treatment) are located in Beijing, Taicang, Fenghua and Kunshan;

 Subsidiaries in environmental equipment business are Hangzhou Equipment Manufacturing Company and Baiante Equipment Sales Company (located in Beijing).

Source: http://map.ps123.net/china/UploadFile/201304/2013042921185412.jpg.

EXHIBIT 2: ORGANIZATIONAL STRUCTURE OF HANGZHOU COMPANY

Source: Company profile.

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Page 9 9B14C054

EXHIBIT 3: LABOUR CONTRACT LAW OF THE PEOPLE’S REPUBLIC OF CHINA (EXCERPTS) Order of the President [2007] No. 65 June 29, 2007 The Labour Contract Law of the People’s Republic of China was adopted at the 28th Session of the Standing Committee of the 10th National People’s Congress of the People’s Republic of China on June 29, 2007, and is hereby promulgated and effective as of January 1, 2008. President of the People’s Republic of China: Hu Jin-tao Article 26 The following labour contracts are invalid or partly invalid: (1) Conclude or change the labour contract in violation of the true meaning of the party by deceptive means or threats, or taking advantage of the party’s precarious position; (2) Exempt the employing unit from the statutory responsibility by itself or exclude the rights of labourers; and (3) Violate the mandatory provisions of laws and administrative regulations. Where there is a dispute over the invalidity or partial invalidity of a labour contract, it shall be confirmed by the labour dispute arbitration authority or the people’s court. Article 27 Where a labour contract is partially invalid and does not affect the validity of other parts, such other parts shall still be valid. Article 36 Where an employing unit and a labourer have reached a consensus after consultation, they may dissolve the labour contract. Article 39 An employing unit may dissolve the labour contract where the labourer is in any of the following circumstances: (1) The labourer is confirmed to fail to meet the employment conditions in the probationary period; (2) The labourer is in serious violation of the rules and systems of the employing unit; (3) The labourer is in serious dereliction of duty or practices graft which brings about significant harm to the employing unit; (4) The labourer establishes labour relationships with other employing units at the same time that brings about serious impact on the completion of tasks of the employing unit, or the labourer fails to make rectification after the employing unit informs it of the issue; (5) The labour contract is invalid in the circumstances prescribed in Item 1 of Paragraph One of Article 26 hereof; or (6) Criminal liability is pursued against the labourer in accordance with the law. Article 40 In any of the following circumstances, an employing unit may dissolve the labour contract by giving the labourer a prior written notice of 30 days or pay the labourers an additional month of wages: (1) The labourer is sick or injured due to reasons unrelated to work, and fails to perform the original work after the prescribed treatment period or fails to perform other work arranged by the employing unit; (2) The labourer is not qualified for the job, and after training is given or the position is changed, the labourer still fails to be qualified for the job; (3) There is a significant change to the objective circumstances on which the conclusion of the labour contract is based, leading to the non-performance of the labour contract, and after the consultation between the employing unit and the labourer, no agreement can be reached in respect of the change of the content of the labour contract.

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Page 10 9B14C054

EXHIBIT 3 (CONTINUED)

Article 41 In any of the following circumstances, where there is a need to make 20 or more personnel redundant or make less than 20 personnel redundant but they account for more than 10 per cent of the total number of labourers, the employing unit shall report to the labour union or all labourers 30 days in advance to solicit the opinions of the labour union or labourers. Personnel may be made redundant after the redundancy plan is reported to the labour administrative department where: (1) The employing unit is restructured in accordance with the provisions of the Enterprise Bankruptcy Law; (2) There is a serious difficulty in production and operation; (3) There is a change of production, reform of significant technology or adjustment of the mode of operation of the enterprise, redundancy shall still be made after the change of labour contracts; (4) There is a significant change to the objective circumstances on which the conclusion of the labour contract is based, leading to the non-performance of the labour contract. To make personnel redundant, the following personnel shall be retained in priority: (1) The personnel who have concluded a labour contract with fixed terms of a relatively longer period with the employing unit; (2) The personnel have concluded labour contracts with unfixed terms with the employing unit; (3) There is no other personnel in the family who is in employment and there is a need to financially support the elderly or the underage. Where the employing unit makes personnel redundant in accordance with Paragraph One of this article, it shall inform the personnel that have been made redundant if recruitment of personnel is required within six months and the personnel that are made redundant shall be employed on the same terms in priority. Article 47 The economic compensation shall be made to a labourer pursuant to the years of service of the labourer in the employing unit on the basis of the standard of one month of wages for one full year of service. If a labourer is employed for more than six months but less than one year, it shall be treated as one year. If a labourer is employed for less than six months, economic compensation of half a month of wages shall be made thereto. Where the monthly wages of a labourer are three times more than the average monthly wages of employees of the previous year of the locality announced by the people’s governments of municipalities directly under the central government and municipalities with districts in which the employing units are located, the employing unit shall make an economic compensation to the labourer at the standard of three times of the average monthly wages of employees, and the maximum year of economic compensation made shall not exceed 12 years. For the purposes of this article, the term “monthly wages” refers to the average wages of a labourer within 12 months of dissolution or termination of labour contracts. Article 87 Where an employing unit violates the provisions hereof by dissolving or terminating labour contracts, compensation shall be made to the labourer at a rate of two times of the economic compensation standard prescribed by Article 47 hereof. Source: “Labour Contract Law of the Peoples Republic of China,” 2008, www.laodonghetong.org/1031a9.html, accessed November 6, 2014.

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HIMA 350: Compliance _ 2 Page Paper With Cover And Reference Page

Using Benchmarking for Performance Improvement

 

Benchmarking is the process of improving performance by continuously identifying and adapting outstanding practices.

Successful benchmarking results in improvements to quality and productivity as well as positive financial outcomes. For example, in a study conducted by the American Productivity and Quality Center in 1995, more than 30 organizations reported an average $76 million first-year payback from their most successful benchmarking project.

In addition, benchmarking promotes a “learning culture,” which is key to continuous long-term quality improvement and competitiveness. Successful benchmarking organizations are continually looking for new ideas. They adopt the most useful new ideas and meet and beat the best performance they can find.

Organizations with little experience in benchmarking often discover the best performance benchmark but stop short of discovering how the best performance was achieved. Additionally, they may start their benchmarking efforts by looking at external benchmarks while overlooking successful internal benchmarks that already exist. Further, inexperienced benchmarking organizations often fail to measure the project’s effects in terms of its costs and benefits.

Successful Benchmarking

The prospect of benchmarking can be overwhelming. It is important, therefore, to tackle benchmarking one step at a time. Benchmarking departments can add millions to a company’s bottom line when each becomes the best in just one category.

In order to benchmark successfully:

1. Select a process to benchmark. Know specifically what your department’s problems are and clearly define what you intend to study and accomplish. Choose relevant measurements.

2. Study performance-boosting best practices. Talk to colleagues inside your organization. Another department within your own facility may be using a process that your department can adapt. Next, talk to colleagues outside your organization. Participate in AHIMA’s Communities of Practice and appropriate listservs. Conduct a literature search and attend educational programs to learn about best practices. Do not confine your search to your own industry—there may be comparable processes in an entirely different industry from which you can learn. Develop a questionnaire to guide telephone interviews and on-site visits.

3. Judge the appropriateness and adapt best practices. Consider benchmarking with organizations that are roughly the same size as your own, because their best practices will be more likely to work in your organization. At times, it makes sense to benchmark with companies that are less than the best but whose performance is better than your own organization’s. The very best organizations may be overwhelmed by requests for information or site visits and unable to provide you with the assistance you need.

4. Plan and implement best practices. Discuss your findings with your staff. Decide which practices can be adapted to your organization. With staff support, move forward, making the necessary proposals and budget requests, developing policies and procedures, conducting required training, and implementing new technologies.

5. Measure results and do a payback analysis. Assess the progress your organization has made by comparing baseline data with current performance. Document the costs incurred and the benefits that have resulted. Monitor quality to make sure improvements in performance are maintained. Periodically raise the bar or change the process for continuous improvement.

Information Sources

There are numerous sources of benchmarking information. They include:

· AHIMA: The Association periodically publishes surveys and best practices in the Journal. The Communities of Practice are available for identifying organizations with which to benchmark. Additionally, national conventions and audio seminars provide access to educational programs and exhibits in which best practices are showcased.

· Other associations: Associations such as the American Hospital Association (AHA) and Medical Group Management Association (MGMA) often provide member organizations with staffing and other information obtained from its membership. Some of this information may be routinely forwarded to your organization’s administration by these associations and often resides with the chief financial officer. Some associations also conduct surveys on particular topics on request. These organizations may also publish findings in their periodicals and on their Web sites.

· State, federal government, and accreditation organizations: Depending on the type of benchmark data sought, one might look to state or federal government or accreditation organizations. These organizations often publish reports in their publications or on their Web sites.

· Trade journals: There are numerous trade journals that publish surveys and showcase best practices.

· Corporate information: It is important not to overlook internal benchmark sources. Potential benchmarking partners can be identified at performance improvement or management meetings, in conversations with other managers, and by evaluating performance figures from similar departments in affiliated organizations.

· Potential benchmarking partners: An extremely valuable tool in benchmarking is the interview or site visit. The information acquired from best practices can be priceless.

· American Productivity and Quality Center: This organization has posted numerous benchmarking white papers and a benchmarking code of conduct on its Web site (www.apqc.org).

· The Benchmarking Exchange: For a fee, this organization provides access to benchmarking surveys and the ability to request benchmark metrics from other organizations. Visit www.benchnet.com.

Surveys of Average Performance

HIM professional organizations are occasionally asked how their organization’s performance compares with that of other organizations. This is not benchmarking in the true sense, but rather a comparison between one’s own performance and the average performance of other organizations.

While there is little scientific data about performance, the following information may be helpful in deciding how your organization can make such comparisons.

Staffing

AHA, MGMA, and other associations often provide staffing benchmarks to chief financial officers. Similar information can also be obtained by calling the libraries of these associations.

Staffing levels are occasionally published in trade journals. Regardless of their source, these statistics are often problematic. They may not adequately define what was supposed to have been measured, indicate whether low numbers of employees reflect outsourcing, nor address the variation in the levels of services provided.

Turnaround Times

Turnaround benchmarks periodically have been published in the Journal of AHIMA as well as other trade publications. One of the more recent turnaround time surveys was published in the February 2000 issue of the Journal.1 This particular survey was sent to 1,000 randomly selected AHIMA members identified as HIM directors in acute care facilities. The data compiled were based on the 200 useable surveys returned. See “Sample Production Turnaround Times,” below, for a summary of some of the turnaround time statistics.

sample production turnaround times
Turnaround Times (for individual charts) Days  
  Low Mean Mean High Mean  
Assembly 1.89 2.19 2.5  
Analysis 2.26 3.5 5.74  
Coding 3.78 5.5 6.51  
Release of information 2.30 5.28 11.94  

Productivity Benchmarks

The chart “Sample Productivity Benchmarks,” below, summarizes anecdotal productivity and turnaround time benchmarks collected at AHIMA. The data come from articles in the Journaland other HIM periodicals, conversations on HIM listservs, the Communities of Practice, and personal experience. The data are not scientific, but it is frequently requested by members and may be helpful for your organization’s benchmarking plan. Although the figures in the chart may provide a snapshot of how your organization compares with others, it is wiser to peform a more thorough analysis. It’s important that organizations understand the sources of data, sample size, and indicator definitions.

sample productivity benchmarks
Productivity Benchmarks Per Hour
Function Low Average High
Admission processing 20 30 60
Assembly (charts per hour)     Inpatient     Observation/outpatient surgery/newborn/maternity      Other outpatient 5 8 14 20 20 60 120
Analysis (charts per hour)     Inpatient     Observation/outpatient surgery/newborn/maternity      Other outpatient 6 12 8 20 12 30
Assembly and analysis (charts per hour)     Inpatient     Observation/outpatient surgery/newborn/maternity      Other outpatient   10 14 18 30 43
Coding (charts per hour)     Inpatient     Observation/outpatient surgery/newborn/maternity      Other outpatient 2 5 10 4 9 30 5 12 36
Coding and abstracting (charts per hour)     Inpatient     Observation/outpatient surgery/newborn/maternity     Other outpatient 2      18 3 7 27 4 10  30
Filing loose reports (sheets per hour) 30   188
Pulling/retrieving records (charts per hour) 30 45  
Release of information (charts per hour) 3 6  
Transcription (per hour)     Minutes of dictation     65 character lines 10 125 13 175 17 275

 

benchmarking in practice

 

An HIM director at a large physician clinic has 21 transcriptionists who average about 140 lines per hour using conventional word processing software and cassette tapes. The transcription unit supports 80 physicians at a cost of 15 cents per line.

The HIM director contacts the Medical Group Management Association and, with its data, is able to determine that in similar settings one transcriptionist generally supports four physicians. She knows transcription processes are not state of the art in her organization and wonders to what extent departmental performance might be improved by applying best practices.

First, she conducts a literature search of transcription best practices on the AHIMA and American Association for Medical Transcription Web sites. Then she searches AHIMA’s Communities of Practice for best practice and transcription threads. She also talks to her peers on the local HIM association board and posts a discussion thread on the Ambulatory Care Community of Practice. She attends a national convention, visiting vendors and attending lectures on best practices and transcription technology.

She identifies 10 transcription departments of similar size and scope and interviews and the HIM director or transcription manager at each, using an interview form she developed. She finds one department that is producing an average of 275 lines per transcriptionist per hour at a cost of 12 cents per line. During the interview, she finds out that this organization:

· has an incentive program

· uses software in which abbreviations typed onto the keyboard produce phrases and entire paragraphs

· uses templates that can be personalized for particular patients for routine procedures

· uses digital dictation from which to transcribe

· does not require transcriptionists to perform any clerical duties or cover for other HIM functions after hours

· has several telecommuting transcriptionists

On the basis of this information, the HIM director talks to her staff and decides to pursue abbreviation software, templates, and a digital dictation system. Once those technologies and processes are implemented, she intends to develop an incentive program and explore allowing transcriptionists to work from home. She presents the idea to administration, they accept the idea, and she obtains the necessary funding. As she implements each of these processes, the productivity of the transcription unit continues to increase. She provides administration with monthly progress reports and an annual cost-benefit analysis.

 

Note

1. Osborn, Carol. “Practices and Productivity in Acute Care Facilities.” Journal of AHIMA 72, no. 2 (2000): 61-66.

References

Dixon Lee, Claire. “Benchmarking Healthcare Facility Performance Using External Data Resources.” Presentation at the AHIMA Clinical Data Management Institute on September 26, 2002, at AHIMA’s 74th National Convention in San Francisco, CA.

Dunn, Rose. “Productivity Standards: A Survey of HIM Professionals, Part II.” Journal of AHIMA67, no. 6 (1996): 61-63.

Dunn, Rose. “Tricks of the Trade: Losing Your Mind with Loose Sheets.” For the Record 7, no. 17 (1995): 24-25.

Dunn, Rose. “Tricks of the Trade: Performance Standards for Coding Professionals.” For the Record 5, no. 23 (1993): 4-6.

Michigan Medical Record Association. “Practice Forum: Productivity Standards for Coding.” March 1990. Opus Communications. “Benchmarking Survey: Monitoring Transcription Productivity.” Medical Records Briefing 10, no. 1 (1995).

Prepared by

Gwen Hughes, RHIA

Acknowledgments

Jill Burrington-Brown, MS, RHIA Harry Rhodes, MBA, RHIA

 

Article citation: Hughes, Gwen. “Using Benchmarking for Performance Improvement (AHIMA Practice Brief).” Journal of AHIMA 74, no.2 (2003): 64A-D.
 
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