Project Communication Management Plan

(Project Communication Management Plan)

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A project includes hundreds of responsibilities that need to be handled and communicated appropriately, including task delegation, addressing challenges or setbacks, and ensuring every team member is on the same mission or has shared goals and objectives in mind. The team includes different individuals assigned specific responsibilities. Therefore, consistent communication and collaboration are key to the project’s success (Rani & Amat, 2017). The communication management plan demonstrates how vital information and formal or informal messages will be relayed throughout the project, the people to receive the messages, how they will receive the messages, and how often they will receive the communication. The communication plan will be in the form of written documentation that the team can refer to anytime. The plan will communicate expectations of when various stakeholders will be communicated to. Additionally, the communication plan will increase the project’s visibility and create an opportunity for stakeholders to offer feedback, which will help detect issues early in the project and provide the opportunity to address these issues during meetings.

Project Communication Management Plan

The project communication plan includes:

The communication plan’s purpose or goals
Information regarding stakeholders and their responsibilities
Information to be shared
Communication channels or methods
Frequency of communication

	Purpose	Channel	Frequency	Audience
Kickoff meeting	– Introduce the project – Communicate and affirm objectives, goals, deliverables, and roles and responsibilities	– In-person meeting – Remote workers and stakeholders such as company executives will receive a video conference link	– Once during project initiation	-Company executives – Functional managers – Project team – Contractors – Designer – Any other stakeholder
Project team meetings	– Review the project’s status – Communicate the weeks objectives and expectations	– In person meetings	– Every Friday at 3 p.m. – Every Monday at 9 a.m.	– Project team
Check-ins/meetings recap	– Update other interested parties, including company’s top management, state construction regulators, and any other interested individual on the project’s status based on the information gathered during the project meetings	– Email – In-person on request – Video conference on request	– Every Monday	– Project sponsor – Top company management – State construction regulators
Project status meetings	– Update company leadership and provide an opportunity for them to ask questions	– In-person meeting – Conference call on request – Email on request	– Monthly	– Company executives
Spartnash Yard Redesign Review	– Provide the company’s leadership and other decision-making parties an opportunity to provide feedback regarding the yard redesign and clarify any requirements as the project progresses	– In-person meeting – Documents, design features and photo-updates shared through e-mail.	– Once after completion of the yard redesign phase because the yard will be redesigned in phases.	– Project manager – Company leadership – Yard designer – Contractors

This plan will be shared with every stakeholder to ensure they are well informed about the project, various project meetings, the information to be shared, when, methods to use, and the audience. The plan’s primary goal is to keep stakeholders updated on the project status and ensure everyone involved is mindful of the project’s purpose, goals, and benefits to ensure their continued support. The written communication plan will ensure the right eye gets the right information to eliminate misunderstandings.

References

Rani, W. M., & Amat, C. (2017). An Overview of Project Communication Management in Construction Industry Projects. Journal of Civil Engineering & Management, 24(1), 31-42. https://www.researchgate.net/publication/318729763_An_Overview_of_Project_Communication_Management_in_Construction_Industry_Projects

Project Communication Management Plan