Week 6 Assignment – Team Meeting

Instructions
The non-profit organization that you work for has received an urgent request to send a team of nurses to Eritrea to provide aid to a village that is grieving a serious earthquake. It is anticipated that your team will spend 2 months there. The city of 1,700 residents that you are serving has suffered 300 casualties, and still over 50 people are unaccounted for. For those found and negatively affected, there are serious injuries that need to be treated. There are other organizations already on location providing water, shelter, and food. But the medical teams that they have from other organizations are overwhelmed. Before your team can mobilize, you must get organized and explain what each person will be responsible for.

As a team, you will need to write a report in Microsoft Word that addresses the following:

1. Who you will delegate to complete the tasks listed below. Include first and last name of the team member responsible.
2. Why they were chosen to complete the task. List at least three points.
   • For example:
     • Jane has 3 years of experience managing her family budget.
     • Jane has exhibited strong attention to detail in our last team meeting.
     • Jane is good at finding deals.
3. How they will complete the task.

Write the report in the style of a proposal to your organization’s board of advisors.

Here are the tasks that must be delegated:

• Financial management
• Budget of $35,000
• Bank account(s)

Debit cards
(Week 6 Assignment -Team Meeting)

Proposal for Delegating Tasks for the Eritrea Mission

The non-profit organization has received a request for urgent medical assistance in Eritrea due to a devastating earthquake. Our team of nurses will be deployed to aid a village with a population of 1,700 residents, where there have been 300 casualties, and over 50 people remain unaccounted for. To ensure effective mobilization and management of resources, it is crucial to delegate responsibilities among team members effectively. Below, we outline the key tasks, the team members assigned to each task, the reasons for their selection, and how they will execute their responsibilities.

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Task Delegation

1. Financial Management
   • Team Member Responsible: John Smith

     Reasons for Selection:

     • Experience in Financial Oversight: John has over five years of experience managing financial budgets in non-profit organizations.
     • Strong Analytical Skills: He has demonstrated excellent analytical skills in previous projects, ensuring effective allocation of funds.
     • Familiarity with Non-Profit Regulations: John understands the legal requirements and best practices in financial management for non-profits, ensuring compliance.

     How John Will Complete the Task:

     • John will set up a dedicated bank account for the mission in Eritrea.
     • He will create a budget plan detailing all anticipated expenses for the duration of the mission, ensuring that the budget of $35,000 is adhered to.
     • John will obtain debit cards for team members to access funds easily for necessary purchases and emergency expenditures.

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2. Logistical Coordination
   • Team Member Responsible: Maria Lopez

     Reasons for Selection:

     • Strong Organizational Skills: Maria has organized multiple medical missions and logistics for previous deployments.
     • Experience with Local Regulations: She has prior experience working in international settings and understands the regulatory requirements for medical missions in foreign countries.
     • Excellent Communication Abilities: Maria’s strong communication skills will help coordinate effectively with local authorities and other organizations.

     How Maria Will Complete the Task:

     • Maria will coordinate travel arrangements for the team, including flights and accommodations.
     • She will liaise with other organizations on the ground to ensure that our team has access to necessary medical supplies and support.
     • Maria will oversee the setup of a temporary medical facility, ensuring it meets safety and operational standards.

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3. Medical Supply Management
   • Team Member Responsible: Dr. David Chang

     Reasons for Selection:

     • Medical Expertise: Dr. Chang is an experienced physician who has worked in emergency care settings.
     • Knowledge of Required Supplies: He is familiar with the medical supplies and equipment required for treating earthquake-related injuries.
     • Ability to Train Others: Dr. Chang can train team members on how to use specific medical supplies and equipment effectively.

     How Dr. David Will Complete the Task:

     • Dr. Chang will compile a comprehensive list of necessary medical supplies and equipment needed for the mission.
     • He will work with Maria to source these supplies from local and international vendors.
     • Dr. Chang will ensure that all supplies are packed and organized before departure to facilitate quick access during the mission.

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4. Community Engagement
   • Team Member Responsible: Sarah Johnson

     Reasons for Selection:

     • Cultural Competence: Sarah has worked with diverse populations and understands the importance of cultural sensitivity in healthcare.
     • Strong Interpersonal Skills: She has the ability to build rapport with community members quickly, fostering trust and cooperation.
     • Previous Experience in Public Health Initiatives: Sarah has experience in public health campaigns and can effectively engage with the local community.

     How Sarah Will Complete the Task:

     • Sarah will develop a plan to engage with the local community before the team’s arrival, establishing communication with local leaders.
     • She will organize health education sessions for the community to address immediate health concerns and promote preventive care.
     • Sarah will assess the ongoing health needs of the community and adapt the team’s approach accordingly.

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Conclusion

The success of our medical mission in Eritrea hinges on effective task delegation and clear communication among team members. By assigning specific roles based on individual strengths and experiences, we can ensure that our team operates efficiently and meets the urgent health needs of the affected community. This organized approach will facilitate the swift mobilization of our resources and expertise, ultimately improving the outcomes for the residents of Eritrea.
(Week 6 Assignment -Team Meeting)

References

World Health Organization. (2018). Health Emergency and Disaster Risk Management Framework. Retrieved from https://www.who.int/publications/i/item/health-emergency-and-disaster-risk-management-framework

This source discusses strategies for managing health emergencies, providing a framework that could be beneficial in planning the medical response to the earthquake in Eritrea.

United Nations Office for the Coordination of Humanitarian Affairs. (2020). Humanitarian Needs Overview 2020: Eritrea. https://www.unocha.org/eritrean-humanitarian-needs-overview-2020

DeVoe, J. E., & Heller, D. (2021). Financial Management in Nonprofit Organizations: A Practical Guide. https://www.amazon.com/Financial-Management-Nonprofit-Organizations-Practical/dp/113869525X

Katz, C., & Lax, L. (2020). Emergency Logistics: A Review of the Literature and Future Research Directions. International Journal of Physical Distribution & Logistics Management, 50(3), 301-318. doi:10.1108/IJPDLM-06-2019-0223

International Federation of Red Cross and Red Crescent Societies. (2020). Emergency Health Services: A guide to emergency health response in humanitarian crises. https://www.ifrc.org/en/publications-and-reports/publications/emergency-health-services-guide/

 

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